Description
We are looking for a secretary for our office.
The ideal candidate must have the following skills:
Internal and External communications skills
- Extensive client liaison: acting as first point of contact for clients when lawyers unavailable, dealing with their queries where applicable, either on telephone or in person, as required
- Promptly responding to telephone queries, checking and dealing with lawyer 's voicemail messages in their absence
- Managing lawyers' inboxes if required
Organisational responsibilities
- Management of lawyers' diary
- Dealing with issues when lawyer is absent
- Responsibility for travel arrangements
Technical and specialist skills
- Typing and amending legal documents and correspondence
- General administrative duties
- Faxing, photocopying, scanning
- New client administration
- Searching files for lawyers as appropriate
- Billing administration - where applicable
- Time entry administration - where applicable
- Managing lawyers' contacts lists
- Maintaining department library and filing systems
- Composing own correspondence where appropriate
- Drafting replies to short letters and standard correspondence
- Preparing PowerPoint presentations as required
By all means eligible applicants must have a high level of proficient skills in both English and Spanish. Other desirable skills:
- Outgoing personality
- Ability to work well as a part of a team
The ideal candidate must have the following skills:
Internal and External communications skills